Ciaoflow – Convert More Leads with Smart, Automated Follow-Ups via WhatsApp, Email & AI

Ciaoflow is the all-in-one follow-up platform that helps small businesses instantly engage, qualify, and convert new leads using WhatsApp, email, and AI-driven conversations. Send voice messages, follow up automatically, and let your personal AI assistant chat with leads until they book or respond — so no opportunity is lost again.

😩 The Problem: Leads Are Slipping Through the Cracks

Most small businesses struggle to follow up fast enough — and leads go cold. • You’re running ads, generating leads… but replies take too long — or never come. • You forget to follow up or send a second message. • You can’t be on WhatsApp, email, and phone all day. • Booking tools don’t notify you reliably. • CRMs are too complex. You just want results.

🚀 The Ciaoflow Solution: Fully Automated Follow-Up & Booking Assistant

With Ciaoflow, you don’t have to do anything — every lead gets followed up with instantly.

✔️ Send a voice message within seconds

✔️ Follow up via WhatsApp and email — automatically

✔️ Use AI to reply like a human until the goal is reached

✔️ Detect bookings with smart email parsing

✔️ Get notified when the lead responds or books

✔️ Stay in control with an intuitive, visual dashboard

You stay focused on your work — Ciaoflow handles the rest.

🔌 Works With the Tools You Already Use

Easily connect your lead sources and booking platforms:

  • Meta Lead Ads

  • Zapier & Make.com

  • HubSpot, Pipedrive, Salesforce

  • Any Booking Tool (via confirmation email)

  • Custom Webforms

  • Manual lead entry & CSV upload

Don’t see your CRM? Just forward us your confirmation emails — no API needed.

🧠 AI-Driven, Yet Fully Personal

Ciaoflow’s AI assistant isn’t generic. It’s trained on:

  • Your brand story and tone of voice

  • Your services, pricing, and USPs

  • Your FAQs and objection handling

  • Your booking goals and processes

It learns what you say, how you say it — and turns leads into paying clients like a real assistant would.

Key Features of Ciaoflow

•Automated WhatsApp Follow-Ups
Instantly send personalized messages, voice notes, and follow-ups — without the 24-hour limitations.
•AI Sales Chat Assistant
Your custom-trained AI replies to leads after they respond, guiding them to book or answer your qualifying questions.
•Lead Forms, Webhooks & CRM Integration
Capture leads via form, webhook, or sync with tools like HubSpot, Pipedrive, and Zapier.
•Smart Email Sequences
Automatically send follow-ups to unresponsive leads via email, up to 4 steps.
•Voice Message Onboarding
Easily train your AI assistant by talking — just describe your tone, offer, and FAQs.
•Booking Detection via Email
Ciaoflow reads confirmation emails to detect when a lead books — no calendar integration needed.
•Lead Dashboard & Activity Feed
See every lead, message, and AI interaction in one simple interface.
•Custom AI Goals & Rules
Set outcomes like “book appointment” or “qualify contact” and define reply rules per client.
•Gamified Results Tracking
Track performance and unlock achievements as your AI converts more leads.
•No-Code Setup & CRM-Friendly
Designed for clinics, coaches, agencies, and local businesses who need conversions, not complexity.