01
Lead Arrives
A lead sends an email or fills a form that notifies your inbox. Ciaoflow picks it up right away — Meta Lead Ads and social DMs coming soon.
- Gmail / IMAP
- Email forwarding
- Meta Lead Ads (soon)
- IG & FB DMs (soon)
Gmail
Instagram
Messenger
WhatsApp
in 23 seconds
Say Ciao to Your Leads in Seconds
A lead comes in via Gmail or your mailbox — or soon from a Meta Ad or social DM on Instagram and Facebook. Ciaoflow writes a warm first message and sends it on WhatsApp or email — automatically, in seconds.
500+
Businesses using Ciaoflow
23s
Avg. first reply time
3×
Higher response rate
4.9/5 from early users
9:41
M
Marco Rossi
online
Type a message…
Simple process
Up and running in 3 steps
Connect your channels, write your message once, and go live — Ciaoflow takes it from there.
02
Ciaoflow Processes
Lead data is extracted and enriched. AI reads the context and writes a personalized first message — in seconds.
- Data extraction
- AI personalization
- Template selection
03
Message Sent
A personalized first message lands on the best available channel — pick one, or set a priority order and Ciaoflow picks per lead. Automatically, within seconds of them reaching out.
- Instagram DM (soon)
- Messenger (soon)
Average response time: under 30 seconds
From lead captured to first message delivered
Why it matters
Speed is the only sales advantage that matters
The data is clear: businesses that respond to leads first close more deals. Ciaoflow makes your business the fastest responder — automatically.
78%
of buyers choose the vendor that responds first
Harvard Business Review
21×
more likely to qualify a lead contacted within 5 minutes vs 30 minutes
MIT study
30s
average time from lead captured to first message sent with Ciaoflow
Ciaoflow data
3×
higher response rate vs generic templated messages
Ciaoflow data
Lead response automation that never sleeps
Manual follow-up is the number one reason leads go cold. Ciaoflow's lead response automation sends a personalized first message within 30 seconds — 24 hours a day, 7 days a week. Your sales process keeps going, even when your team is offline.
- lead response automation
- automated outreach
- sales follow-up
Sales automation for service businesses
Ciaoflow is built for service businesses — agencies, coaches, studios, consultants — who generate leads but don't have a dedicated sales team. It's lightweight sales automation that closes the gap between a lead arriving and the first reply.
- sales automation
- automated sales process
- lead conversion
CRM automation without the complexity
Most CRM automation tools are built for enterprise teams. Ciaoflow gives you the essentials — lead capture, an automatic first message, pipeline tracking, conversation history — in a setup that takes 15 minutes, not 15 days.
- CRM automation
- lead pipeline
- lead tracking
Multi-channel lead nurturing powered by AI
AI lead nurturing used to require an enterprise MarTech stack. Ciaoflow brings GPT-4o-powered personalization to businesses of any size. Leads get a personalized WhatsApp or email message that feels handwritten — automatically.
- AI lead nurturing
- lead personalization
- multi-channel outreach
The cost of slow lead follow-up
Without sales automation, every lead that arrives outside business hours waits until the next day — or longer. By then, they've likely heard from a competitor. With Ciaoflow, your lead response automation fires instantly, every time. Combined with AI lead nurturing, your first message doesn't just arrive first — it's also the most relevant one the lead will receive. That's the combination that wins deals.
Without Ciaoflow
4–24 hrs
avg. first response time
With Ciaoflow
< 30s
guaranteed first response
Everything you need
Built for fast-moving teams
From first lead to first conversation, Ciaoflow handles your most time-sensitive step: the first reply — on the best channel for each lead.
Live
Email Lead Intake
Connect any mailbox via Gmail, Outlook, or IMAP. Ciaoflow parses incoming lead emails and creates a lead profile automatically — no manual work.
Live
WhatsApp Auto-Reply
Connect your WhatsApp with a simple QR scan. Every new lead gets your personalized message in seconds — automatically.
Powered by GPT-4o
AI Personalization
GPT-4o rewrites your template using the lead's name, interests, and source — every message feels hand-crafted.
Live
Lead Pipeline
Track every lead from first contact to converted. Visual pipeline with status badges and conversation history.
Early access
Instagram DM Automation
Incoming Instagram DMs trigger your flow instantly. Ciaoflow replies in your voice, in seconds, and every conversation becomes a tracked lead in your pipeline.
Early access
Facebook Messenger Automation
New Messenger messages start a flow the moment they arrive. Ciaoflow sends the first reply automatically and logs the full conversation with the lead.
Early access
Comment-to-DM
A comment with your keyword on a Facebook or Instagram post — any post or specific ones — triggers a private DM reply and starts a flow. Commenters become conversations, automatically.
Early access
Facebook Lead Ads Intake
Connect Facebook and Instagram Lead Ads directly. Leads from your Meta campaigns flow into Ciaoflow and get contacted the moment they submit the form — no exports, no lead lag.
Powered by GPT-4o
Messages that feel human
AI reads your lead's context — name, source, interests — and rewrites your template into a warm, personal first message, every time.
S
Sara B.
Web Form · interested in yoga classes
Without AI
"Hi, thank you for your interest. We will contact you shortly regarding your inquiry."
With Ciaoflow AI
"Hey Sara! Saw you're interested in our yoga classes. Would love to tell you about our beginner-friendly morning sessions. Free for a quick chat this week?"
3× higher reply rate
Sent in <5s
M
Marco R.
Gmail · interested in summer packages
Without AI
"Dear customer, thank you for reaching out. A team member will follow up with you soon."
With Ciaoflow AI
"Ciao Marco! Your email about summer packages caught our attention. We have something perfect for you — can I share the details over a quick call?"
3× higher reply rate
Sent in <5s
Configure your AI assistant in minutes
Set your brand voice, tone, language, and business context once. Ciaoflow's AI handles the rest, consistently, for every lead.
Start for freeIntegrates with your existing stack
Gmail
WhatsApp
Instagram
Messenger
Meta Ads
Outlook
Mailgun
OpenAI
Zapier
Make
Loved by early adopters
Join businesses that never miss a lead response again.
"Before Ciaoflow, I was manually copy-pasting WhatsApp messages for every lead. Now they get a personalized reply in 20 seconds. My booking rate went up 40% in the first month."
Luca Ferrari
Travel Agency Owner
"The AI personalization surprised me. It reads the form data and writes something that feels like I typed it myself. My leads often mention how personal the first message felt."
Sofia Meier
Yoga Studio Founder
"I get 30-50 leads from Meta Ads every week. Following up manually was impossible. Ciaoflow contacts all of them in seconds, and I just handle the replies. It changed how I work."
Marco Bianchi
Real Estate Agent
Simple pricing
Start free, scale as you grow
No credit card required. Every plan includes the core automation — upgrade when you need more.
Free
Try before you buy
€0/ mo
- 10 leads / month
- 10 WhatsApp replies / month
- 1 workspace
- 1 team member
- Email lead intake
Starter
For solo operators
€39/ mo
- 150 leads / month
- 150 WhatsApp replies / month
- 1 workspace
- Up to 2 team members
- Email-to-lead
- Zapier & Make webhooks
Most popular
Growth
For growing teams
€99/ mo
- 500 leads / month
- 500 WhatsApp replies / month
- Up to 3 workspaces
- Up to 5 team members
- AI personalization
- Zapier & Make webhooks
- Priority support
Pro
For agencies & high-volume
€299/ mo
- Unlimited leads
- Unlimited WhatsApp replies
- Unlimited workspaces
- Unlimited team members
- AI personalization + dedicated support
- Zapier & Make webhooks
- Custom onboarding
Free plan available — no credit card required · Cancel anytime
FAQ
Questions? We've got answers.
Free forever plan available
Every New Lead Gets a Fast Hello
Ciaoflow sends a warm, personal first message on WhatsApp or email within seconds of each new lead. Start free — no credit card needed.
Create free account✓ No credit card✓ Setup in 15 minutes✓ Cancel anytime